Terms and Conditions


Fees are due and payable immediately when a tenant has entered into a tenancy agreement with the Landlord. It is agreed that HPPM will deduct
such fees and commission due from rent monies collected.     

In the event of a local authority demanding repayment or part repayment of housing benefit from HPPM and the
housing benefit has been passed to the Landlord, and then HPPM will require
repayment of this money on demand.    



HPPM will be the sole letting agent, from the date of the agreement signed to let the property for a minimum period of 5 weeks, thereafter until terminated in writing by either party giving 7 days’ notice after 4 weeks from date of signed agreement. Should the property be ‘let’ during our agency period (5 weeks), all fees will be payable irrespective of the introducer. During the period of sole agency, the Landlord will not instruct any other agent to let the property.    

I confirm that no introduction of a prospective Tenant has already been made. The right is specifically reserved to terminate this agreement at any time if the terms
and conditions are unacceptably changed by the Landlord of become unacceptable
to HPPM. The cancellation fee, as outlined in the contract, would then be payable.    




The Landlord is hereby advised to ensure that there is insurance cover in force in
respect of buildings and contents (if applicable) and that the insurer is aware
that the property is available for letting. Please also notify date of occupancy. In addition, if the tenant is claiming housing benefit the insurer must be made aware if this fact.    





If the Landlord takes up residence outside the United Kingdom, then, in accordance
with the Finance Act 1995, a deduction in respect of income tax will be made
unless a valid exemption certificate is obtained from Inland Revenue and lodged
with HPPM.    





Where the property is subject to a mortgage, the permission of the lender will normally be required. It is the duty of the Landlord to seek such permission, and HPPM cannot be held liable for any resultant outcome of the failure of the Landlord to seek
said permission.     




Deposits taken from tenants are held by The Tenancy Deposit Scheme.     

Deductions can only be made from the deposit, once a claim against that deposit has been substantiated by HPPM and valid receipts obtained (where appropriate) Disputes arising as a result of a claim against deposit money held are subject to the arbitration as outlined in this





It is illegal to let the property until we have been issued with current safety certificates covering,    

A. Gas Safety (Installation and use) regulations 1994. I accept that gas appliances and installations must be checked and found to be safe by a CORGI registered engineer annually. I undertake to ensure that the above-mentioned property, is inspected in accordance with the mentioned
regulations annually. If you require HPPM to have the safety check carried out on your behalf, we will need the fee to be paid in advance.    


B. Electrical Equipment
(safety) Regulations 1995. I hereby certify that the
wiring at the property relating to be both fixed electrical equipment and that incorporated into the building itself meets all electrical and fire safety regulations. I acknowledge that the appliances must be checked on an annual basis and agree to ensure a suitably qualified contractor, is instructed to do so annually, before a formal lease can be signed a certificate, must be issued by a qualified contractor initially and annually thereafter.    


C. Smoke Alarms. 

I hereby acknowledge that where smoke alarms are fitted in a property, I shall be responsible for ensuring that they are fully functional with new batteries installed whenever a new tenant moves into the above-mentioned property.    



D. Furniture and Furnishings 

(Fire) (Safety) Regulations 1993 – All soft furnishings in furnished or partially furnished properties must comply with fire resistance requirements which came into force in 1988. I confirm that in relation to the above-mentioned property no furniture exists in any way contravenes these regulations. The above-mentioned regulations are subject to change, and I accept responsibility for ensuring that any amendment to either existing legislation or conditions made mandatory by new legislation are met fully.  

I except that HPPM have the right to have mandatory work / inspections undertaken at the property, if I fail to comply with any act of legislation affecting my property. I hereby agree that this does not make them responsible for doing the work and agree to meet all cost incurred ensuring the tenancy complies with legislation.    




The Landlord hereby acknowledges and agrees to the agent storing information relating to both the property and the Landlord on computer.    




As a condition of our contract of letting, It is agreed, should any person we introduce
(including and old or existing tenant’s) proceed to purchase the property, then fees to the sum of 0.5% of sale
payable will be payable to HPPM immediately on completion of contract. (N/A for HMO properties)



Landlord – The person who by signature here under, instructs HPPM as Sole Letting Agents and thereby agrees to be bound by this agreement whether in the
capacity of owner of duly authorised person.